Why the kit matters more than it costs
A welcome kit is the first physical thing a new employee receives from you. It is not about the money; it is the signal that someone prepared for their arrival. The useful test for every item is simple: will this still be on their desk in six months?
The checklist
| Item | Why it's in | Notes |
|---|---|---|
| Notebook (A5, hardbound) | Used in every meeting in week one | Logo debossed or printed on the cover |
| Metal pen | Pairs with the notebook | Engraving outlasts print |
| Insulated steel bottle | Daily use, visible on desks and video calls | 500–750 ml |
| Backpack or laptop sleeve | Carries everything else; the highest-value item | Embroidered logo, tone-on-tone |
| T-shirt or hoodie | Worn on Fridays, offsites and in team photos | Collect sizes at offer stage |
| Mug | Desk fixture, inexpensive to add | Good for remote joiners |
| Lanyard and ID holder | Needed on day one anyway | The item most often forgotten |
| Welcome card and handbook | The human part | One handwritten line from the manager |
| Tech add-on (optional) | Wireless charger, earbuds, USB hub | Premium tier only |
Three budget tiers
Prices are indicative for 50–100 kits with logo branding and include GST. Unit prices fall at the 100, 250, 500 and 1,000 piece tiers, so ordering a quarter's kits at once is cheaper than ordering month by month.
| Tier | Per kit | What's inside |
|---|---|---|
| Essentials | ₹800–1,200 | Notebook, pen, bottle, welcome card |
| Standard | ₹1,500–2,500 | Essentials + T-shirt, mug, laptop sleeve or tote |
| Premium | ₹3,000–5,000 | Standard + backpack, hoodie, wireless charger, rigid gift box |
Sizes, and how not to get them wrong
- Ask for T-shirt or hoodie size in the offer-acceptance form, not on day one.
- Order a size run (S to XXL) with a 10% buffer in M and L — the sizes that run out first.
- Choose unisex fits so one product covers everyone.
- Keep a few spares of each size at HQ for swaps.
Remote and multi-city joiners
Collect the home address and phone number with the offer, batch dispatches monthly, and allow 3–7 days of courier transit. Kits are packed for transit — bottles wrapped, apparel folded flat — and a small buffer stock at head office covers surprise start dates. Share the address list with your enquiry and we quote delivery per destination.
Timeline
| Step | When |
|---|---|
| Choose the kit and collect sizes | 4 weeks before the first batch |
| Approve the digital proof (sent within 24 hours) | 3 weeks before |
| Production and branding | 7–14 working days |
| Pack and dispatch | 2–3 days |
| Reorder point | When stock falls to 20% of a quarter's kits |
Packaging and the note
One box, not five polybags. Tissue paper, the items arranged so the bag or bottle is seen first, and a card on top. The card is where the kit becomes personal: the new joiner's name, one line from their manager, and the date they start. A values card is optional; the handwritten line is not.
Frequently asked questions
What is the minimum order for onboarding kits?+
25 pieces per product. If your kit has five items, each item is ordered at 25 or more; most companies order a quarter's worth at once to reach the 100-piece pricing tier.
Can Zyftt assemble the kit into one box?+
Ask for kit assembly in your enquiry — we quote packing per kit along with the products, so you receive finished boxes rather than separate cartons.
Can we see a sample before ordering in bulk?+
Ask for a sample in the enquiry. We confirm availability and cost per item, and a digital proof of the branding is sent within 24 hours before anything goes to print.
Can kits be shipped to new joiners' homes?+
Yes, pan-India. Share the address list with your enquiry and we quote the logistics per destination.
Shop the picks
MOQ 25 · Digital proof in 24 hours · GST invoice · Pan-India delivery