Start with the address list, not the gift
Every failed remote-gifting programme fails at addresses: half the team never replied, a third gave an office address that has since closed, and the rest typed a PIN code wrong. Collect addresses with a form that has separate fields for flat, building, street, landmark, city, state, PIN and a phone number for the courier — and give people a deadline two weeks before the order goes in. Expect to chase 20% of the team.
Ask two more questions on the same form: t-shirt or hoodie size (S to XXL) if any wearable is planned, and any dietary restriction if food is included. That is all the personalisation data you need.
What ships well
- Wearables: hoodies, polo t-shirts, caps — flat, light, unbreakable.
- Desk and tech: laptop sleeves, wireless chargers, earbuds, notebooks, pens.
- Drinkware: steel bottles and flasks travel well; ceramic mugs need boxed packaging.
- Food: dry fruits, nuts and packaged chocolates; avoid fresh sweets for multi-city delivery.
- Avoid: glassware, oversized items, anything that needs assembly, and anything with a battery above courier limits for air transport (most power banks ship by surface, which is fine but slower).
Budget: the gift is not the whole cost
On zyftt.com, standard delivery to one address is free; delivery to many homes is quoted per address with the enquiry. For 200 addresses, plan on the delivery line being 10–15% of the total.
| Line | Per employee | Notes |
|---|---|---|
| Gift | ₹700–1,500 | The same gift for everyone keeps kitting simple |
| Packaging | ₹60–150 | Rigid box + card; the box is the unboxing moment |
| Home delivery | ₹80–200 | Quoted per address by PIN code and weight |
| All-in | ₹850–1,850 | Budget the all-in number |
Timeline for a 200-home delivery
| When | What |
|---|---|
| T-6 weeks | Send the address and size form; set the deadline at T-4 weeks |
| T-4 weeks | Close the list, chase the missing 20%, confirm the order and share the address file |
| T-4 weeks + 1 day | Approve the digital proof |
| T-4 to T-2 weeks | Production and branding (7–14 working days), kitting per address |
| T-2 to T-1 week | Dispatch in one wave; share tracking numbers with the team |
| T-0 | Ask people to post a photo on the internal channel — the second half of the gift |
Sizing without measuring
Ask for size on the form and default the non-responders to L for men and M for women — the two most common sizes in Indian office populations. Order 5% extra in M and L for swaps. Or sidestep sizing entirely with one-size items: a backpack, a bottle, a wireless charger, a hoodie in a relaxed fit.
Making it personal at scale
- A printed card with the person's name and a two-line note from their manager — collected on the same form as the addresses.
- Name engraving on bottles or embroidery on hoodies for milestone gifts; keep the annual gift un-personalised to control cost.
- Time the dispatch so parcels arrive in the same week; a gift that lands three weeks after the town hall is an afterthought.
Frequently asked questions
Can Zyftt deliver one order to hundreds of employee homes?+
Yes, pan-India. Share the address list with your enquiry; each address is quoted by PIN code and weight, and dispatch goes out as one wave with tracking.
How should we collect addresses?+
A form with separate fields for each address line, PIN code and courier phone number, with a deadline two weeks before ordering. Expect to chase a fifth of the team.
What if an employee's parcel does not arrive?+
Every parcel is tracked; undelivered parcels are returned and re-dispatched once the address is corrected. Keep 2–3% spare kits for this.
Are gifts delivered to employees' homes taxable?+
The tax treatment depends on the value per employee per year, not the delivery address; gifts above ₹5,000 in a financial year are generally a perquisite. Check with finance.
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