Three audiences, three kits
Plan three kits, not one: an attendee kit that is cheap, useful and quick to hand out; a speaker and VIP gift that is premium and personal; and wear for staff and volunteers.
| Audience | Kit | Per head | Notes |
|---|---|---|---|
| Attendees | Jute or canvas tote, notebook, pen, bottle or sipper | ₹150–500 | Registered count + 10% |
| Speakers and VIPs | Boxed gift: metal pen, diary, steel bottle, wireless charger or speaker | ₹1,000–3,000 | With the name; handed over, not left on a chair |
| Staff and volunteers | Polo or t-shirt in the event colour, cap | ₹300–700 | Size list 3 weeks before the event |
How many to order
- Attendee kits: registered count plus 10% for walk-ins and late additions. If you are close to 250 or 500, round up: the unit price drops.
- Speaker gifts: confirmed speakers plus five spares.
- Staff wear: two per person for a two-day event.
- Leftover kits can go into onboarding kits or the next event.
The countdown
If the event is less than four weeks away, order plain stock and brand only the bag or the t-shirt.
| When | What |
|---|---|
| 6 weeks before | Fix the event logo, colours and the three kit lists; ask for quotes |
| 5 weeks before | Confirm the order; send artwork (vector logo, Pantone codes) and the staff size split |
| 4 weeks before | Approve the digital proofs (sent within 24 hours) |
| 4 to 2 weeks before | Production and branding: 7–14 working days |
| 1 week before | Delivery to the venue or your office; check one carton of each item |
| 2 days before | Pack attendee kits; label the speaker gifts |
What works in an attendee kit
- A bag with a large print area: jute or canvas totes, or drawstring bags for sports and CSR events.
- A notebook and pen.
- A bottle or sipper. It cuts plastic bottles at the venue and people keep it.
- One item specific to the event, such as a printed agenda card.
- Leave out the fifth item. A smaller, better kit beats a full one.
Artwork and branding notes
- Send logos as vector files (AI, EPS, SVG or PDF). A screenshot prints blurry at bag size.
- One- or two-colour screen printing costs least on bags and t-shirts; use digital print for gradients and photos.
- Put the year on the bag only if you want it used only this year.
- Logo application on Zyftt is ₹50 per piece, added at checkout. The digital proof shows placement and size before anything is printed.
Budget for a 300-person conference
Delivery to one venue or office is free.
| Line | Calculation | Amount |
|---|---|---|
| Attendee kits (including logo) | 330 × ₹350 | ₹1,15,500 |
| Speaker gifts (including logo) | 20 × ₹1,800 | ₹36,000 |
| Staff polos and caps (including logo) | 30 × 2 × ₹450 | ₹27,000 |
| All-in | ₹1,78,500 (about ₹595 per attendee) |
Frequently asked questions
What is the minimum order for event merchandise?+
25 pieces per product. Bulk discounts: 5% off at 100 pieces, 8% at 250, 12% at 500 and 15% at 1,000.
How early should we order conference kits?+
Five to six weeks before the event: 24 hours for the proof, 7–14 working days for production, then a week for delivery and packing.
Can kits be assembled for us?+
Ask for kitting in the enquiry; it is quoted with the order.
Can you deliver directly to the venue?+
Yes, anywhere in India. Delivery to one address is free; give the venue's receiving hours and a contact name with the order.
Shop the picks
MOQ 25 · Digital proof in 24 hours · GST invoice · Pan-India delivery